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Publication Guidelines

To ensure that all printed materials distributed by the Division of Student Affairs are of high quality in both content and presentation, the following guidelines are in place for division publications:

  1. Printed materials are to be checked for accurate spelling and punctuation. Spell check and grammar programs are readily available and should be used. Materials should also be proofread for accuracy of context and content.
  2. Materials should be put together in such a way that duplication results in a quality appearance, i.e., not obviously taped together and photocopied. Digital duplication, which results in clearer text and photos, is now available at the Brotman Hall Quick Copy Center. (Submit .pdf files for printing.)
  3. All event invitations and programs should include information regarding the time, place and manner of the event.
  4. A date (month/year) is to be included on all materials. In the case of invitations, the date of the event is sufficient. In other instances, a date of publication must be included for future reference. This may be done in very small print on the last page (see item 8 below).
  5. Photographs that appear in division publications should have proper photo releases and signatures in place with regard to the publication or web site on which they are displayed. Photos must also be clear, distinct, and should reflect the demographics of our student body. Contact the Division Office at (562) 985-8232 if photo releases are needed.
  6. The laurel wreath seal is the university's preferred symbol and should be used on all major publications. Student Affairs Division employess may contact the Division Office at (562) 985-8232 if a copy of the seal is needed for use in printed material.
  7. Editorial acknowledgments for handbooks or longer documents should be placed in small print on the inside cover of the publication.
  8. The unit, the division and the university should be acknowledged on all printed materials. The following is an example for placement on the last page or back cover of a publication:

    Counseling and Psychological Services
    Division of Student Affairs
    California State University, Long Beach
    1250 Bellflower Boulevard, BH-226
    Long Beach, CA 90840

  9. An equity/diversity statement must be included in all university publications and in all ads for campus positions, whether print or electronic. The primary version is to be used in main university ads, on web sites, in university publications, and whenever cost or space is not prohibitive. The shortened version may be used when publishers charge by the word and cost is extremely high, or when space is limited. (These statements also may be found on the Office of Equity and Diversity Web site at

    Primary Version: In addition to meeting fully its obligations of nondiscrimination under federal and state law, CSULB is committed to creating a community in which a diverse population can live, learn, and work in an atmosphere of tolerance, civility, and respect for the rights and sensibilities of each individual, without regard to economic status, ethnic background, political views, or other personal characteristics or beliefs. An Equal Opportunity Employer.

    Shortened Version: CSULB is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. An Equal Opportunity Employer.

  10. A copy of all major event invitations and programs, departmental brochures and handbooks should be sent to the Office of the Vice President for Student Affairs, BH-377, and to the University Archives, LIB-526.
Download the Publications Guidelines.

Download the Publication Guidelines (PDF, 239 KB).

Non-Commercial Usage

All requests for usage of the university’s name, logos and/or marks that are not division related and are going to be used in a non-commercial manner should be directed to the Office of Public Affairs and Publications at (562) 985-5453.

Sample of the CSULB University Seal

Commercial Usage

Requests to use the university’s name, logos and/or marks for commercial purposes should be directed to Sylvia Ferracioli at (562) 985-9330 or Fred Neely at (562) 985-5093 in the University Bookstore.Vendors and/or manufacturers that wish to produce products with the university’s name, logos and/or marks should contact the University Bookstore’s licensing management company, Licensing Resource Group,, or (616) 395-0676, extension 0.