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What Every Officer Needs to Know

Congratulations on your role as a student officer for your organization! Refer to this page for a step-by-step guide for a successful term of office.

Annual Registration of Student Organizations

Organization officers must register their student organizations on BeachSync every academic year.

Official recognition of a student organization requires a minimum of four student officers and one officer/member who are currently enrolled at CSULB.  The student officers must be matriculated and enrolled in a minimum of 6 undergraduate units or 3 graduate units, maintain a minimum term and cumulative GPA of 2.0, be in good standing, and not be on probation of any kind (please be sure to refer to your organization's constitution and bylaws for additional requirements).  

Undergraduate student officers are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater.  Graduate and credential student officers are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater.

In addition, a maximum of 20% of the members of a student organization may be individuals who are not CSULB students, e.g., community members, students at other colleges. Only students enrolled at CSULB may vote on issues that come before the student organization.

Meet with Your Student Life and Development (SLD) Advisor

Organization officers should seek a working relationship with their advisors in order to maximize the valuable roles that SLD and faculty/staff advisors can play. As early as possible, new officers should meet with their advisors to discuss the organization's mission and goals, mutual expectations, and areas where the advisor can offer the most help. Contact information for SLD Advisors can be found HERE.

Register and Attend Required Workshops

At least one officer must attend the Orientation Workshop to obtain the ability to reserve rooms and plan events on campus. If your organization receives funding from Associated Students, Inc. (ASI) two officers must complete the ASI Fiscal Certification process. If your organization is planning on selling or serving food to non-organization members at least one officer must attend the Food Handling Workshop.

Reserve Meeting Rooms for Your Organization

If your organization needs a room on a consistent basis you can reserve a meeting room for the entire school semester by going to the University Student Union Conference and Events Center, USU-221, to book a room.

*Remember, you must first attend the Orientation Workshop to reserve a room or plan events on campus.

Websites for Student Organizations

Student organizations can design and maintain free webspace on their organization's BeachSync page.

Activate your Agency Account

Student organizations must activate their Agency Account at the Associated Students Business Office, USU-229. To access their Agency Account, students must complete the ASI Fiscal Certification process.