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Office of Research & Sponsored Programs

Research News and Announcements


ORSP Policy and Procedure Update

The Office of Research & Sponsored Programs (ORSP) has completed several policy and procedure updates. Beginning April 2018, we encourage you to review our website for updates. Here you will find the following updated policies and procedures:  Subrecipient Policy, Financial Conflict of Interest Policy, Administrative Cost Charging on Federal Grants, Allocating Cost to Sponsored Awards, Cost Share Policy, Program Income, Responsibilities and Qualifications of PI’s, Unallowable Expenses, and the Signature Authority Guideline. These policy and procedure updates will ensure that sponsored program expenditures comply with Uniform Guidance (2 CFR 200) CSU Long Beach and CSU system wide policies.

If you have any questions or concerns regarding these updates please feel free to contact ORSP.



What is the Faculty Research Experience and Expertise system (FREE)?

FREE is a searchable electronic database that includes research experience and expertise of faculty at CSULB. The purpose of FREE is to foster research collaborations and partnerships:

    • among faculty and with students at CSULB,
    • colleagues at other educational institutions,
    • industry partners, and
    • government agencies. 

CSULB Faculty: Please log in to SSO and click the FREE button to edit your profile. Here's additional faculty information on navigation.



NSF Issues New Proposal & Award Policies & Procedures Guide (PAPPG)

NSF announced that the revised Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 18-1) has been issued.  The new PAPPG will be effective for proposals submitted, or due, on or after January 29, 2018.

Information on significant changes to the PAPPG is available.

The current Proposal & Award Policies & Procedures Guide (NSF 17-1) will be in effect until January 28, 2018.



DHHS 4-Year Rate Extension for FYEs 2018 to 2021

The US Department of Health and Human Services has completed their review and will recommend approval to extend the current rates for four years, from FYEs 2018 to 2021. The agreement will be sent to us in about 2 to 3 weeks.



Indirect Cost on Agreements from the State of California – Effective January 1, 2016

The CSU and UC have established a base rate of 25% beginning January 1, 2016 – increasing over a 5½ year period to 40% of the Modified Total Direct Costs (as defined in our federally-negotiated rate agreements) for the recovery of facilities and administrative (F&A) costs for State of California funded agreements. However, if a campus is a subrecipient of federal funds and the State agency is a pass-through entity, as defined in 2 CFR 200.93 and 2 CFR 200.74, respectively, then the campus should budget and receive their federally negotiated rate for the project as specified by 2 CFR 200.331(a)(4). If the federal program has a capped F&A rate in compliance with 2 CFR 200, then the campus may accept the capped rate in compliance with their own campus policies.

In the first 2½ years, the base rate has a core component of 25% of the MTDC for administrative costs and no facilities cost. Beginning on July 1, 2018 through July 1, 2020, facilities costs will be added in increments of 5% until the F&A rate reaches 40% MTDC for on-campus projects. Projects that are performed off-campus will only use the 25% MTDC rate for administrative costs. The administrative component of the rate will not escalate. 

Rate Schedule for F&A Recovery for State of California Agreements



Total Rate


Effective Date




MTDC (F&A Rate Agreement)

January 1, 2016




MTDC (F&A Rate Agreement)

July 1, 2018




MTDC (F&A Rate Agreement)

July 1, 2019




MTDC (F&A Rate Agreement)

July 1, 2020

The rate in effect for the first year of a multi-year project will be the rate used for the entire project period in proposed and awarded budgets. If additional funds (not previously appropriated or budgeted) are awarded by a State agency; the proposed budget for these additional funds would use the rate in effect at the time the new budget request is submitted.

Acceptance of a rate lower than 25% requires system office approval.  The Chancellor’s Office SPO will coordinate with the UCOP Research Policy Analysis and Coordination (RPAC) office on any IDC rates accepted at lower than 25% to ensure that both systems are in agreement when or if a lower rate would be appropriate.



CSU Travel Restrictions Effective January 1, 2017 - Update

In early December we shared that the CSU travel procedures were updated for the passage of Assembly Bill 1887.  You will recall that AB1887 is a California law that restricts state agencies from requiring its employees to travel to any state that has enacted a law that discriminates on the basis of sexual orientation, gender identity, or gender expression.  This legislation introduced certain travel restrictions for University travelers effective January 1, 2017.  The campus travel policy and procedures have been modified to ensure compliance with the law. Our travel procedures now include the following:

    • CSULB travelers are defined as employees and non-employees, including students and volunteers.
    • All CSULB travelers are restricted from traveling to any of the affected states unless one of the following legislative exceptions applies:
    • Enforcement of California law, including auditing and revenue collection.
    • Litigation.
    • To meet contractual obligations incurred before January 1, 2017.
    • To comply with requests by the federal government to appear before committees.
    • To participate in meetings or training required by a grant or required to maintain grant funding.
    • To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not affected.
    • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
    • If travel to a prohibited state meets one of the legislative exceptions, supporting documentation is to be provided with the travel claim. 
    • No campus funds may be used for travel to a restricted state, including state or auxiliary funds. If one of the stated exceptions applies, then either state or auxiliary funds may be used to support the travel.
    • All travelers are required to review the Attorney General’s website to determine if their destination is in an affected State before they book their travel. The complete list of affected states will be maintained on the California State Attorney General’s website,
    • If a destination is added to the state website AFTER travel has been booked, the travel may occur.
    • The college and or department is responsible for maintaining compliance for each of their travelers.



Grants and Contracts Budgeting Updates

The California State University Long Beach Research Foundation’s federally negotiated Indirect Cost Recovery (IDC) rates for grants and contracts are as follows:

Indirect Cost Recovery

    • On Campus Organized Research 47.5%
    • On Campus Instruction 50.5% 
    • Off Campus Organized Research 26.0%
    • Off Campus Instruction 26.0% 

 If you have any questions about these rates or general budget preparation questions, please contact your Pre Awards Specialist.

    • David Smith-CHHS, COE, Student Affairs x55330
    • Nora Momoli-CNSM, CCPE x51567
    • Nazareth Lijiam-COTA, CBA, CED x52478



Grant Development BeachBoard

Attention Faculty and Staff!!!

A new resource has been created to help you develop a grant proposal. That resource is called the Grant Development BeachBoard and is now available to you.

The site gives you access to:

    • Successfully Funded Proposal Narratives, Project Summaries and Abstracts
    • Links to Funding Opportunities and Grant Search Tools
    • Proposal Development Support
    • Data Management Plan Development Resources
    • CSULB Institutional Data
    • College Grant Announcements
    • Links to CSULB Research News

Our goal is to provide the resources that you need to succeed, so we will continue to add new resources to the site. Please contact Jacqueline Wilvers to be included today at or 562-985-1065. Thank you!