EVALUATIONS DUE in the Office of Faculty Affairs by:
August 31, 2016
Article 15 of the CSU/CFA Collective Bargaining Agreement establishes requirements for the periodic evaluation of lecturers. This memo provides a review and summary of the campus-wide lecturer evaluation procedures, criteria, and timelines for the 2016-2017 Academic Year. Please note that these procedures do not apply to T.A's or G.A.s.
All lecturers with appointments for two or more semesters (regardless of a break in service) must be evaluated. A lecturer holding appointments in two or more departments must receive an evaluation in each department where an appointment is held.
Full and part-time lecturers holding three-year appointments are not required to be evaluated annually. However, please be aware that the Collective Bargaining Agreement provides that all lecturers holding three-year appointments must be evaluated at least once during the term of their three-year appointment and may be evaluated more frequently upon the request of either the employee or the department chair.
All lecturers (full and part-time) eligible for an initial three-year appointment or a renewal of a subsequent three-year appointment must be evaluated in the academic year preceding the issuance of a three-year appointment. This periodic evaluation shall consider the faculty unit employee’s cumulative work performance during the entire qualifying period for the three-year appointment.
Lecturers who are appointed for only one semester (both full-time and part-time), shall be evaluated at the discretion of the department chair or dean OR upon the request of the lecturer. However, if they are appointed to a one semester fall contract and they are subsequently appointed for the spring semester, they must also receive a periodic evaluation.
The same evaluation form is to be used for both full time and part time lecturers, with clear notation of the time base of the lecturer being evaluated. A copy of the 2016-17 form is available on the Faculty Affairs website and you are encouraged to familiarize yourself with the form in order to prepare for the evaluation process.
Full-time lecturers with appointments for two or more semesters (regardless of a break in service) must be evaluated annually in accordance with Article 15.23 of the Collective Bargaining Agreement. An evaluation must be conducted by a peer review committee consisting of tenured faculty. A final evaluation will be conducted by the dean. The chair may submit a separate recommendation to the dean if not serving as a member of the peer review committee.
Periodic evaluations of part-time lecturers are to be completed by the department chair, with opportunity provided for peer input in accordance with Article 15.2 of the Collective Bargaining Agreement. The input must be written, signed, and included in the evaluation materials. Copies of the written input must be provided to the evaluators and the lecturer. The dean may provide an evaluation or may simply acknowledge having reviewed the department evaluation.
All lecturers (full and part-time) eligible for an initial three-year appointment or a renewal of a three-year appointment must be evaluated in the academic year preceding the issuance of a three-year appointment. This evaluation shall include student evaluations of teaching performance for those with teaching duties, peer review by a committee of the department or equivalent unit, and evaluations by appropriate administrators. The evaluation shall rate the temporary faculty unit employee as either satisfactory or unsatisfactory. Satisfactory ratings may include narrative comments including constructive suggestions for development. This periodic evaluation shall consider the faculty unit employee’s cumulative work performance during the entire qualifying period for the three-year appointment.
Pursuant to Article 15.5 of the Collective Bargaining Agreement, at all levels of review, before recommendations are forwarded to a subsequent review level, faculty unit employees shall be given a copy of the recommendation and the written reasons thereof. The faculty unit employee may submit a rebuttal or response in writing within ten (10) days following receipt of the recommendation. The response or rebuttal is then forwarded with the evaluation to the next level (the dean for responses to the peer committee or department chair; rebuttals to the dean’s evaluation are submitted to the dean).
All materials considered by the department shall be made available to the dean. At the conclusion of the review, the following materials are placed in the Personnel Action File (PAF): Completed evaluation and rebuttals (if any), curriculum vitae, reflective narrative, list of professional accomplishments and contributions, written peer evaluations. Any other supplemental documentation is returned to the lecturer.
Lecturer evaluations must be appropriate to the lecturer’s position description and actual work assignment.
The Collective Bargaining Agreement stipulates that student evaluations of teaching must be considered in the periodic evaluation of lecturers. The use of student evaluations shall be in accordance with Articles 15.15, 15.17, 15.18, and university policy.
Lecturers may be asked by department evaluators to submit a current curriculum vitae and copies of instructional materials such as course syllabi, representative assignments, and exams for all the courses evaluated. Lecturers may be asked by department evaluators to submit the materials from prior academic years if they have not already been reviewed due to evaluation timelines.
Prior to the beginning of the review process, the faculty unit employee subject to review shall be responsible for the identification and submission of materials to be considered for evaluation. Evaluating committees and administrators shall be responsible for identifying and providing materials relating to evaluation not accessible by the employee.
Full-time lecturers must submit materials that illustrate their performance as related to the duties identified in their position description and/or actual work assignment (i.e., teaching, professional development, and/or service).
Part-time lecturers may submit additional materials, including but not limited to materials that illustrate their performance related to the duties identified in their position description and/or actual work assignment (i.e., teaching, professional development, and/or service) such as a brief list of professional accomplishments or contributions over the past year, a reflective narrative, and/or a peer evaluation of teaching. If additional documentation is submitted by a lecturer, it must be considered in the lecturer's periodic evaluation. Lecturers may submit materials from the previous semester if those materials were not previously reviewed due to evaluation timelines.
Please note: When evaluators request that a lecturer provide materials for consideration and the requested material(s) are not provided, this may have an adverse impact on the lecturer’s evaluation.
Classroom visits may be a useful tool in the evaluation process and may be utilized at the discretion of the department evaluators/evaluation committee. When classroom visits are determined to be appropriate in the evaluation process, the individual lecturer being evaluated shall be provided a notice of at least five (5) days that a classroom visit is to take place. There shall be consultation between the lecturer being evaluated and the individual who visits his/her class(es) regarding which classes will be visited and a reasonable date range in which the visits will take place. (Generally, the range given should not exceed three weeks. However, unique circumstances can arise where a reasonable date range could exceed that general guidance.)
Each dean shall establish an internal college deadline for submission of lecturer evaluation by departments. These deadlines are to be established and announced to lecturers early in the fall semester. Each department chair shall establish a single deadline for the submission of materials for all lecturers being evaluated in a single semester, and must notify those lecturers of the deadline at least 30 calendar days prior to the due date, but no later than November 7, 2016. The dean shall forward the completed evaluation (including any rebuttals, curriculum vitae, reflective narrative, list of professional accomplishments and contributions, written peer evaluations) to the Office of Faculty Affairs for inclusion in the lecturer’s Personnel Action File. Evaluations completed in the fall semester are due December 15, 2016. Those completed in spring semester are due May 15, 2017.
Questions should be directed to AVP Mark Wiley at extension 54128.