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California State University, Long Beach
Faculty Affairs
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Preparation of Primary and Supplemental Materials

Materials prepared by candidate – all files/binders should have the name of the candidate and home department on the cover and spine of the binder.


Primary File (Provided by the candidate)*

  • RTP Status Sheet
  • Professional Data Sheet
  • Vitae (if required by College RTP Document)
  • Narrative
  • Index of Supplemental Materials


Supplemental Materials File (Provided by the candidate) **

  • Supplemental documentation materials should be provided in separate binders so that only the primary file is forwarded to Faculty Affairs, as appropriate.
  • Student Evaluation Summaries (and raw data, if submitted)
  • Documented evidence of teaching, scholarly and creative activities, and service (i.e., syllabi, exams, scholarly publications, manuscripts, paper presentations, exhibits, service commendation letters, etc.)
  • Prior RTP and Mini reviews (added by committee if not by candidate)


Materials Added by Evaluators to the Primary File *

  • Open Period Index of Materials
  • Open Period Materials
  • Department Committee Recommendation
  • Department Chair Recommendation (optional)
  • College RTP Committee Recommendation
  • Dean Recommendation (or final decision in some reappointment cases)
  • Candidate Rebuttals and any revised/adjusted recommendations
  • Provost Final Decision



* Documents placed in official RTP File in Faculty Affairs.
** Documents normally returned to the candidate following the review.

July 1 , 2016




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