August 1, 2016
The purpose of this memorandum is to provide information on procedures and deadlines for the periodic Evaluation of Tenured Faculty (ETF). Please note that some colleges and/or departments have additional guidelines that must also be followed. Copies of these guidelines are available in department/college offices.
Article 15.34 of the Collective Bargaining Agreement requires that all tenured faculty members be evaluated at intervals of no greater than five years. (The required evaluation can either be through the ETF process or a performance review for promotion under the RTP process. You are not required to undergo an ETF if you submit an application for promotion this Fall.) If you recently submitted materials for your ETF, but the final evaluation has not been received by Faculty Affairs, your name may still be on the list. If you believe that you are not due for an ETF this year, please contact Faculty Affairs as soon as possible.
For faculty who are in service only in the Fall semester as well as faculty members on sabbatical in Spring 2017 the evaluation process should begin as soon as possible so that the department evaluation can be completed prior to the end of the fall semester.
The Collective Bargaining Agreement states that participants in the Faculty Early Retirement Program (FERP) shall not be required to undergo evaluation unless an evaluation is requested by the FERP participant or the appropriate administrator.
Candidates submit their materials to the Department/Library peer review committee on:
For Tenured faculty
Deans will establish a college deadline for receipt of evaluations from departments.
The periodic evaluation of tenured faculty is to be conducted by a department peer review committee and the Dean. There is no committee review at the college level.
The peer review committee must consist of tenured faculty and there should be a minimum of three committee members. Members need not be at a higher academic rank than the candidate. A department may decide to designate its RTP Committee to be the peer review committee for periodic evaluations, or it may elect a separate committee for this purpose. The Department Chair may serve as a member of the peer review committee. FERP faculty members are eligible to serve if the review can be completed during their FERP assignment.
Section 15.2 of the Collective Bargaining Agreement allows persons other than the candidate to provide information concerning the candidate. To provide this opportunity to contribute information, an “open period” has been established as follows.
For Tenured faculty:
Departments shall post the list of candidates who are scheduled for ETF. Each posted list shall contain the following statement:
Faculty, students, academic-administrators, and the President may contribute information to the evaluation of a faculty unit employee. Information submitted by faculty and academic-administrators may include statements and opinions about qualifications and work of the candidate provided by other persons identified by name. Letters or memoranda which contain statements of opinion or allegations of fact by un-named persons cannot be accepted. All information must be submitted in written form to the Peer Review Committee with a copy to the candidate by October 3, 2016 for Fall only faculty and February 7, 2017 for Academic Year and Spring only faculty.
At any time before the file is forwarded to the Dean, the candidate may respond to or rebut information provided during the open period. Please note that since the ETF is part of the Personnel Action File, requests for removal of information on the ground of inaccuracy – and only on that ground – may be made under the terms of Article 11.13 of the Collective Bargaining Agreement.
Information provided by the candidate for evaluation shall include, at a minimum, an updated C.V./professional resume, student evaluations of all courses evaluated during the past five years, and documentation demonstrating efforts to maintain currency in the field. Candidates may submit additional materials they consider useful to the evaluation.
The peer review committee shall prepare a written and signed report based on the information submitted by the candidate and any material submitted during the open period. There is no standard evaluation form for use in this process. The committee shall secure the signature of the faculty member acknowledging receipt of the review. The committee’s evaluation, with the signed signature page attached, shall be forwarded to the Dean according to the timetable established by the Dean. The Collective Bargaining Agreement provides that the individual being evaluated shall be given a copy of the peer committee’s evaluation and that he/she may submit a written response/rebuttal within ten (10) calendar days after receipt of the evaluation.
The Dean shall submit a separate evaluation. The Dean’s evaluation, the peer evaluation with signature page attached, and any response/rebuttal(s) are to be forwarded to Faculty Affairs. The chair of the peer review committee and the appropriate administrator must meet with the employee to discuss his/her strengths and weaknesses, along with suggestions, if any, for improvement.
Completed ETFs are due in the Office of Faculty Affairs by December 17, 2017. Evaluation documents forwarded must include:
Questions regarding the RTP process may be directed to AVP Mark Wiley at Mark.Wiley@csulb.edu.