California State University, Long Beach
Policy Statement
90-03
November 15, 1990
This Policy Statement supersedes Policy Statements 85-06 and 85- 07
of March 22, 1985
POLICIES AND PROCEDURES FOR THE SELECTION, APPOINTMENT AND REVIEW
OF ACADEMIC ADMINISTRATORS This document establishes
policies and procedures for the selection, appointment, and periodic
review of individuals who are academic administrators in the following
administrative assignments:
UNIVERSITY-WIDE:
Provost and Senior Vice-President for Academic Affairs Associate
and Assistant Vice-Presidents for Academic Affairs
SCHOOLS AND PROGRAMS:
Deans of the Schools
Associate and Assistant Deans of the Schools
Director of the University Library and Learning Resources
Director of the Graduate Center for Public Policy and Administration
OTHER:
Any other administrative appointment where the appointee is granted
tenure to an academic discipline in the appropriate department.
For positions not mentioned above, the President (or designee) shall
call for a search committee or review committee where appropriate.
1.100PRINCIPLES
It is vital to the mission of the University that academic administrators
be selected and reviewed through a process which involves the meaningful
participation of administration, faculty, and other members of the
academic community; the aim of this process is to foster both excellence
in individuals appointed to these positions and confidence on the
part of their constituencies. To this end, throughout the selection,
appointment, and review process, it is essential to maintain close
contact between the committee and the office for whom the search
and/or review is being provided. To protect the individuals being
considered or reviewed, and to maintain the integrity of the process,
confidentiality shall be preserved throughout the process. Membership
on committees established in accordance with this policy shall attempt
to represent the University's ethnic and gender diversity.
1.110Responsibility. The final decision concerning the selection,
appointment, and reappointment of individuals serving in the administrative
assignments listed above shall be made by the President of the University,
or by the Provost and Senior Vice-President for Academic Affairs
(or designee) when delegated that authority by the President.
2.100SELECTION AND APPOINTMENT
2.110Selection of Search Committee. When a vacancy in one of the
above positions occurs, the President, or Provost where appropriate,
shall call for the establishment of a search committee. This call
shall be directed to the Academic Senate.
2.120Search committee membership for University-wide academic administrative
position shall include:
Five tenured faculty members elected by the Academic Senate. The
Chair of the Academic Senate shall serve ex-officio as one of the
five faculty members on search committees for the Provost and Senior
Vice-President for Academic Affairs.
One CSULB administrator selected by the President or the Provost
where appropriate. In situations where appointment of a CSULB administrator
is not feasible, the President or the Provost may appoint an appropriate
administrator from another CSU campus.
One member of the staff from the division involved, elected by staff
members of the Academic Senate or the appropriate staff body.
One student member, selected by the Associated Students.
When appropriate, the President may appoint a representative from
the community-at-large.
2.130Search Committee membership for school or program administrative
positions shall include:
Five tenured faculty members from the school or program involved,
elected by the appropriate school (or program) council.
One CSULB administrator selected by the Provost where appropriate.
One member of the staff from the school or program concerned, elected
by the staff of that school or program.
One student member from the school or program involved, selected
by the appropriate student council or by the Associated Students
if no student council exists.
Where appropriate, the Provost may appoint a representative from
the community-at-large.
2.140No candidate for the position involved may be a member of the
search committee.
2.200SELECTION PROCEDURES
2.210Selection procedures utilized in the search process shall be
in accordance with the policies and procedures set forth in the
University Affirmative Action Plan and this policy.
2.220Following formulation of the search committee, the administrator
to whom the administrative position reports shall meet with the
committee to discuss the role and qualifications of the position,
the criteria for selection, the process and timelines by which the
search shall be conducted, and the affirmative action guidelines
to be followed.
2.230The committee shall elect a chair at its first meeting. Staff
support for the committee shall be provided by the office of the
administrator to whom the appointee shall report.
2.240Following the close of the application deadline, those applications
which meet the minimum criteria for the position shall be forwarded
to the committee for review. Applications which do not meet the
minimum criteria shall be retained in the appropriate administrative
office. They shall be available for review by committee members
upon request.
2.250The committee shall evaluate all applications forwarded to
it for review, and select those candidates to be invited for interviews
on campus. The appropriate administrative office shall make travel
arrangements for off-campus candidates.
2.260In consultation with the appropriate administrative office,
the search committee shall arrange an itinerary for each candidate.
2.261Candidates for University-wide academic administrative positions
shall be interviewed by the search committee, the administrator
to whom the candidate would report, the President where appropriate,
the Academic Senate Executive Committee, officers of the California
Faculty Association, the Deans' Council, and the faculty of the
department to which the candidate may be granted faculty retreat
rights.
2.262Candidates for deans or director positions and associate or
assistant deans shall be interviewed by the search committee, the
administrator to whom the candidate would report, the school council
or other appropriate faculty governing body, the chairs of the departments
in that school or program, the faculty of the department to which
the candidate may be granted faculty retreat rights, and where appropriate,
the President, the Provost, the Academic Senate Executive Committee,
and officers of the California Faculty Association.
2.270When all interviews have been completed, each of the appropriate
campus constituencies listed above (except the President or designee
and the administrator to whom the appointee would report) shall
submit a written report to the search committee for its review.
The committee shall meet with any of the above if needed, and prepare
its own confidential evaluation of the strengths and weaknesses
of each candidate. The committee shall submit its report along with
its recommendations for appointment to the appointing authority
via the administrator to whom the appointee would report. In cases
where either the appointing authority, or the administrator to whom
the appointee would report, does not concur with the committee's
recommendation(s), she/he shall meet with the Committee to discuss
the disagreement between them.
3.100APPOINTMENT
All appointments to the above academic administrative positions
are made by the President unless specifically delegated to the Provost
and Senior Vice-President for Academic Affairs by the President.
3.110Appointees serve at the pleasure of the president (or designee),
and are subject to periodic review.
3.120Tenure in an academic discipline may be granted by the President
to an academic administrator at the time of or subsequent to appointment.
The President may grant tenure only after an evaluation of the individual's
qualifications and recommendation by the tenured faculty of the
appropriate department.
4.100INTERIM AND ACTING APPOINTMENT WHEN VACANCY OCCURS
When an academic administrative position becomes vacant, the President
(or designee) may make an interim or acting appointment.
4.110An interim academic administrator shall be appointed only after
the consultation and selection process outlined above has been conducted.
The only difference between an interim appointment and a permanent
appointment is in the nature of the search. Normally, an interim
appointment is the result of an internal, on-campus search where
applicants are confined to tenured/probationary faculty or administrators
of the University, whereas a permanent appointment follows a national
search.
4.120An interim academic administrator shall serve until the consultation
and selection process for appointing a permanent academic administrator
has been completed.
4.130An acting appointment shall be made only when, due to extenuating
circumstances, it is not possible for the President (or designee)
to call for a search for an interim appointment in accordance with
the selection procedures described above.
4.140An acting academic administrator shall serve until the consultation
and selection process for appointing an interim or permanent administrator
has been completed. The consultation and selection process for the
interim or permanent administrative appointment shall be initiated
within 60 calendar days of the time the position becomes vacant.
4.150In a situation where the position reports to an interim or
acting administrator, the search may be delayed until a permanent
appointment to that position is made.
5.100PERIODIC REVIEW OF ACADEMIC ADMINISTRATORS
Each of the academic administrators covered above should maintain
the confidence of faculty, staff, and students, in addition to the
President (or designee) and the administrator to whom the person
reports. Accordingly, each of these administrators shall be reviewed
and evaluated periodically during the third year of the initial
appointment, and every fifth year thereafter. The President or appropriate
administrator may initiate a review more frequently, if desired.
5.110Establishment of Periodic Review Committee. The President (or
designee) or appropriate administrator shall request the Chair of
the Academic Senate to establish a periodic administrative review
committee to evaluate the administrator's performance during the
third year of the administrator's initial appointment, and every
fifth year there-after.
5.120For University-wide academic administrative positions, periodic
administrative review committee membership shall include:
Five tenured faculty members elected by the Academic Senate. The
Chair of the Academic Senate shall serve ex-officio as one of the
five faculty in the case of review of a Vice-President or Associate/Assistant
Vice-President.
One CSULB administrator appointed by the President (or designee).
Should a situation exist where it is not feasible for a campus administrator
to serve, the President (or designee) may appoint an appropriate
administrator from another CSU campus.
One member of the staff elected from the appropriate division by
the staff members of the Academic Senate or other appropriate staff
body.
One student member selected by the Associated Students.
A representative from the community-at-large may be appointed by
the President (or designee) when appropriate.
5.130For deans of the schools, associate or assistant deans of the
schools, and directors of programs, the periodic administrative
review committee membership shall include:
Five tenured faculty elected by the school or program council.
One CSULB administrator selected by the administrator to whom the
individual being reviewed reports.
One member of the staff elected by the staff of the school or program.
One student selected by the school or program student council or
by the Associated Students if no student council exists.
5.140Written faculty and staff questionnaire evaluations shall be
required for all academic administrators annually. The results of
these evaluations shall be placed in the academic administrator's
personnel file. The results will also be made available to the academic
administrator's immediate superior. This information shall be made
available to the academic administrator's Periodic Review Committee.
5.200The individual being reviewed shall present information and
documentation to the committee on the activities, progress, accomplishments,
and problems of the areas of responsibility during the preceding
three years for initial appointments, and during the preceding five
years for subsequent appointments.
5.210Additional data relevant to the review shall be obtained from
other appropriate sources, including but not limited to the faculty,
the Academic Senate Executive Committee, the Deans' Council, the
leadership of the California Faculty Association, the President's
cabinet, the Associated Students, other campus organizations, alumni,
and community-based advisory groups.
5.220The review committee shall meet with the President (or designee)
or appropriate administrator at the initiation of the review process
to discuss timelines and criteria to be used in evaluating the individual
being reviewed.
5.300The review committee shall prepare a confidential report of
the review and findings on the performance of the individual being
reviewed and evaluated, and submit it to the President (or designee)
or appropriate administrator.
5.310Prior to submission of the review committee's final report,
the individual being reviewed shall be provided a copy of the report
and be afforded an opportunity to review it and submit a written
response within ten working days. Such written response, if any,
shall be appended to the final report and forwarded to the President
(or designee) or appropriate administrator.
5.320Following submission of the review committee's final report
and the individual's written response, if any, the President (or
designee) or appropriate administrator shall meet with the individual
who has been reviewed and discuss the results of the evaluation.
5.330The committee's report shall be placed in the individual's
official Personnel File in the office of the President, or in the
office of the Provost and Senior Vice- President for Academic Affairs
where appropriate.
5.340For University-wide academic administrative positions, the
final disposition of the review by the President (or designee) shall
be reported to the Chair of the Academic Senate. For deans of the
schools, associate/assistant deans of the schools, and directors
of programs, the final action of the President (or designee) or
appropriate administrator shall be reported to the school or program
council and the department chairs in the school or program.
EFFECTIVE: IMMEDIATELY
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