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Academic Information and Regulations

Academic Information

CSULB students working with campus computers

Registration Holds

Students may be prevented from registering because they have not met a university obligation. Students can view their own information (HOLDS) on MyCSULB.

Financial Holds

Students are personally responsible for making sure that registration fees and any other fees or charges are paid on time to CSULB, regardless of who funds the student’s education.

These charges can include payment for items damaged, returned late, or returned, and can include course fees for some courses or activities.

Students can review their account balance at MyCSULB or by telephone, (562) 985-2500. Payment can be made at MyCSULB or at the Cashier’s Office, BH-148.

Students who have an unpaid balance will have a financial hold placed on their academic records until the balance is paid or a written release from the originating office is received by the Student Account Services Office. The hold restricts the student from receiving University services, including but not limited to registration, grades, and transcripts.

If the obligation continues to appear on the University reports, the student's name will be submitted to the Franchise Tax Board. In this case, the student or former student, permanently loses the privilege of submitting checks as payment for fees or services. (Acceptable methods of payment are cash, cashiers' check or money order). The State then has the authority to withhold amounts owed to the University from any tax refund to which the student may be entitled.

Other Holds

The following types of holds may appear. Students should contact the office listed for information about how to clear the hold.

• Failure to take a required test - Testing and Evaluation Services (562) 985-4006
• Remediation hold - Pre-baccalaureate Advising and Support Services AS 14, (562) 985-7895
• Perkins Loans – Business Office, BH 155, (562) 985-5348
• Measles – Student Health Services, (562) 985-4771
• VISA hold (Foreign Clearance) – Center for International Education, BH 201, (562) 985-4106

Advising for Freshmen

CSULB is committed to offering our students the best possible first-year experience; therefore, we have established procedures which will ensure that all students receive accurate and timely academic advising. Advising is an opportunity for students to connect to their college or department advisor, faculty and staff to discuss future educational plans. Through this connection, students will be able to discuss future educational goals, review program options, and receive advice on course selection.

This connection is one of the most important steps to your future success at the Beach! We feel so strongly about insuring you have advising as you prepare for your sophomore year, that we require all freshmen to participate in the program prior to registering.

In addition, CSULB advisors can assist in a variety of different ways by working with students to boraden interests; develop academic andcareer goals; identify major areasof academic interest; create realistic plans of study; increase decision-making skills; take responsibility for academic direction.

All entering freshmen have “advising holds” placed on their records for their first year and will not be able to change their schedules without consultation with an advisor. Mid-way through the semester, freshmen will receive information about the Mandatory Advising Program, a comprehensive advising session to prepare for the next semester course selections. The advising hold will be removed after the student attends the advising session.

Class Attendance

Students are expected to attend classes regularly. Classroom attendance is often one of the most necessary and important means of learning and in many classes is essential to the educational objectives of the course.
Faculty members must include their guidelines for assigning grades in the syllabus (as required by Policy Statement 04-05, Course Syllabi). The syllabus must make clear whether any portion of the grade is based on attendance and/or participation. It is the students’ responsibility to make themselves aware of each faculty member’s guidelines by carefully reading the syllabus.

Faculty members may drop students who fail to attend class during the first week of the semester. However, students should not presume that they will be dropped by the faculty member. Students who have registered for a class, but never attended, should verify whether or not they are officially enrolled. It is the student’s responsibility to withdraw officially from the class.

Students may have a valid reason to miss a class. When any of the following reasons directly conflict with class meeting times, students are responsible for informing faculty members of the reason for the absence and for arranging to make up missed assignments, tests, quizzes, and class work insofar as this is possible.

Excused absences include, but are not limited to:

  1. Illness or injury to the student
  2. Death, injury, or serious illness of an immediate family member or the like
  3. Religious reasons (California Education Code section 89320)
  4. Jury duty or government obligation
  5. University sanctioned or approved activities (examples include: artistic performances, forensics presentations, participation in research conferences, intercollegiate athletic activities, student government, required class field trips, etc.)

Faculty members are not obligated to consider other absences as excused. Faculty members may require students to provide documentation for excused absences.

There are numerous classes offered on campus where attendance is crucial since student participation is essential. Absence from these courses may impact the work and participation of other students. Students who anticipate extended or multiple absences during a particular semester should consult with their advisor and the faculty member before enrolling in any class to determine whether it will be possible to complete the requirements for the course. Students who realize after enrollment that they will have extended or multiple absences should consult with the faculty member to see whether it will be possible to complete the course requirements.

The earliest possible notification is preferred. In some circumstances, it may be possible for the student to notify the faculty member of anticipated absences (e.g. for religious reasons or for scheduled athletic events) during the first week of enrollment. Advance notification (minimally one week in advance) is required for the following absences:

  1. Jury duty and other government obligation
  2. Religious reasons
  3. University sanctioned or approved activities

The California Education Code (section 89320) requires “each state university, in administering any test or examination, to permit any student who is eligible to undergo the test or examination to do so, without penalty, at a time when that activity would not violate the student’s religious creed. This requirement shall not apply in the event that administering the test or examination at an alternate time would impose an undue hardship which could not reasonably have been avoided. In any court proceeding in which the existence of an undue hardship which could not reasonably have been avoided is an issue, the burden of proof shall be upon the institution.”

It is the responsibility of the student to make advance notification, contact the faculty member to make arrangements to make up any academic work that may be missed, submit assignments on time, and to make arrangements regarding activities, tests, quizzes, or exams that may be scheduled during the absences.
If a student does not notify the faculty member one week in advance of the date of absences for these reasons (jury duty, governmental service, religious observances, or University sanctioned activities), the instructor is not required to adjust the class schedule or to allow for make up activities, tests, or exams. Students shall not, however, be penalized for excused absences when circumstances make it impossible to provide advance notice (e.g. student is engaged in a University sanctioned event such as a performance, tournament, or playoff which cannot be anticipated).

Students who expect to be absent from the University for any valid reason, and who have found it difficult to inform their instructors, should notify the academic department office. The department office shall notify the student’s instructors of the nature and duration of the absence. It remains the responsibility of the student to arrange with instructors to make up any academic work missed.

In circumstances where an actual assignment, some specific class work, an activity, a quiz, or an exam cannot reasonably be made up, it is the instructor’s option to assign alternative work. (PS 01-01)

Visitors to Classes

Only students registered for the class either as regular students or as auditors, the instructor, and invited guests of the instructor may attend classes at CSULB. Persons wishing to become guests of the instructor should seek the instructor’s permission prior to the scheduled beginning of the class session.

Faculty Office Hours

The purpose of office hours is to provide opportunities for student-faculty interaction outside the classroom. Each instructional faculty member will hold one office hour per week for every class taught, up to a maximum of four hours.?Faculty may account for up to one hour of this expectation through alternative forms of access such as availability by appointment or through e-mail. The faculty member’s office hours, phone number, and email contact will be posted by the door and announced in the syllabus. (PS 02-10)