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Managing dropbox folders or categories

Table of Contents

Edit a dropbox folder

  1. From the Folder List page, click the Edit Edit icon beside the folder you want to edit.
    Edit Dropbox
  2. Update the Properties, Restrictions, or Activities tab, as desired. See Creating a dropbox folder for more information.
  3. Click Save.

Edit multiple dropbox folders

  1. From the Folder List page, select the dropbox folders you want to edit.
  2. Click the Edit Multiple Edit icon at the top or bottom of the page.
    Edit multiple screenshot
  3. Update the appropriate fields. See Creating a dropboxfolder for more information.
    • Note  Selecting the Add Event to Schedule check box adds Submissions After and Submissions Before dates to users’ schedules.
  4. Click Save.

Edit a dropbox category

  1. On the Folder List page, click the Edit Edit icon beside the name of the category you want to edit.
    Edit Category screenshot
  2. Edit the Name of the category.
  3. Click Save.

Set the availability dates for a folder

  1. Click the Restrictions tab.
  2. Select the appropriate Date Availabilityoptions:
    • Has Start Date - Only allow submissions after this date - Use this option if you do not want users to access a folder before a project is assigned.
    • Has End Date - Only allow submissions before this date - Use this option if you want to stop users from submitting assignments after a due date.
  3. Set the appropriate dates and times.
  4. Select Display in Schedule if you want the availability dates for a dropbox folder to appear in users’ schedules.
    Date Availability screenshot

Set release conditions for a folder

Release conditions allow you to associate a dropbox folder with other items in Learning Environment. For example, you can require that users meet some criteria, such as reading a set of lecture notes in the Content tool, before they can submit an assignment to the dropbox folder. Or, you could make submission of material to the dropbox folder the criteria for accessing some other item, like a quiz.

  1. Click the Restrictions tab.
  2. In the Additional Release Conditions section, click either Attach Existing or Create and Attach.
    Add Existing or Create and Attach screenshot
  3. Choose whether access to the folder is dependent on meeting all or any of your conditions.
    Satisfy Options screenshot

Add special access permissions

Special access permissions allow you to set different availability dates and times for specific users. For example, you could extend the deadline for users who require remedial help or who are submitting work beyond the original scope of the assignment. You can also add special access after a folder’s end date has past for users who have a legitimate excuse for missing the deadline or for users you want to submit additional material, such as planning notes or a bibliography.

  1. On the Restrictions tab, select either:
    • Allow everyone to access this folder, but apply special access dates for users listed below
    • Only allow access to this folder for users listed below.
  2. Click the Add Users to Special Access button.
    Add Selected Users screenshot
  3. Select the Date Availability you want for the special access users.
  4. Use the View By and Search For options to locate the users you want to give special access to.
  5. Select the boxes beside the appropriate users’ names in the grid.
  6. Click Add Selected.
    Add Selected screenshot

Once you have added special access permissions for users they are listed in the Special Access section. You can edit or delete users’ special access by clicking the Edit Edit or Delete Delete icons beside their names.

Reorder dropbox folders and categories

  1. From the Folder List page, click Reorder Reorder.
    Reorder link screenshot
  2. Select the new position for a folder or category using the Sort Order drop-down list beside its name. The positions of other folders or categories adjust accordingly.
  3. Click Save.
    Sort and Save screenshot

Delete a dropbox folder

  1. From the Folder List page, click Delete Delete on the top tool menu.
    Delete link screenshot
  2. Select the folders you want to delete.
  3. Click Delete Selected.
    Delete Selected screenshot

Delete a dropbox category

On the Folder List page, click the Delete Delete icon beside the name of the category you want to delete.
Delete Category screenshot

Note: Folders contained in the category are moved to the No Category area.

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