Skip to Local Navigation
Skip to Content
California State University, Long Beach
Jensen Student Access to Science banner
Print this pageAdd this page to your favoritesSelect a font sizeSelect a small fontSelect a medium fontSelect a large font

Letter of Recommendation Forwarding Service

The HPAO allows CSULB students and recent alumni to store their letters of recommendation for their professional and graduate school application in our office. Future professional and graduate school applicants will complete a Letter of Recommendation Forwarding Service Application to open a Letters of Recommendation File. Students must obtain original letters of recommendation from faculty and/or supervisors of relevant clinical, volunteer, community service, or work experience and submit them to the HPAO. All letters will be kept on file until the student requests that they be forward to professional schools, central application services, or graduate programs (letters will be held for one year unless the student extends the time). Please note this office does not subscribe to VirtualEvals.

Benefit to Students

The intent is to streamline the application process by:

  1. Obtaining one letter from each recommender, which can then be photocopied and sent to multiple programs or uploading a letter packet (includes multiple letters) to a central application service (e.g. AMCAS or AADSAS)
  2. Allowing students to obtain letters in advance of the application (while the student is "fresh" in the recommender's mind)
  3. Ensuring that letters arrive together as a package, and
  4. Securing, if designated by the student, a confidential reference file


Please note that during the period of October 2015-February 2016, HPAO services will be limited.

Letter of Recomendation Forwarding Service Instructions

Step 1: Set up a Forwarding Service Application (only available through 9/23/15 for this cycle).

If you would like to set up a file through 9/23/15, please stop by our office. Otherwise, we are not accepting new applications until February 2016. If you have not established a Letter Forwarding file before the stated date, we recommend that you follow the instructions in your specific application service's instruction manual, and have each author of your recommendation letters uploaded accordingly.

Step 2: Instructions for your Letter Writers

If you currently have a letter file set up with our office, ask for letters of recommendation and submit letters to the HPAO. The form Writing and Submitting Letters of Recommendation should be given to all recommenders (e.g. faculty/supervisor) for guidance on how to compose a recommendation letter and how to send their letter to the HPAO. Double check with your application service if they need the letters directly sent from the letter writer, or if through the HPAO will suffice.

Step 3: Forwarding Request

If you currently have a letter file set up with our office, and you are ready to have us send the letters to professional schools, central application services, or graduate program, complete a Letter of Recommendation Forwarding Request*. Fill out the form and email it to, or bring it by the SAS Center and give to a staff member directly. You can print it out and submit it to a staff member (if applicable, you must include mailing stamps, and if you wish, mailing labels, see instructions in the document).

Step 4: Further Instructions for AMCAS /AACOMAS/ AADSAS

Are you applying to Allopathic (MD) Medicals Schools through the American Medical College Application Service (AMCAS), or Osteopathic (DO) schools through the American Association of Colleges of Osteopathic Medicine (AACOMAS), or Dental Schools through the Associated American Dental Schools Application Service (AADSAS)? If so, please see further instructions below:

*If you are having trouble with either of the online fillable forms they are only available for use in Internet Explorer. For all other browsers, please save the form and open using Adobe Reader for maximum compatibility. Need Adobe Reader? Get it safe and free here!