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California State University, Long Beach
Health Professions Advising Office

Letter of Recommendation Forwarding Service

Letter of Recommendation Forwarding Service Update

Effective December 2016, the CSULB Health Professions Advising Office will begin to phase out the letter of recommendation storage and forwarding service. Students who have not opened a file can request their letter writers to send letters directly to the appropriate Centralized Application Service (CAS) or through Interfolio. A letter detailing this decision and providing other important information is available.

The CSULB HPAO encourages students to use the CAS eLOR option or Interfolio (Dossier service) for all services concerning letters of recommendation. For more information on Interfolio's service see their website.

Students who used the Letter of Evaluation Service in the past and need their letters transferred to Interfolio should submit the Interfolio File Transfer Request form.

All letters of recommendation previously sent to the HPAO are stored for one year from the date of submission to the office. After that time, all letters are destroyed. Letters will no longer be archived in the CSULB HPAO after December 31, 2017.

Letter of Recommendation Forwarding Service Instructions

For students that have files set up prior to December 2016 and would like to utilize this service through 2017.

Step 1: Instructions for your Letter Writers

If you currently have a letter file set up with our office, ask for letters of recommendation and submit letters to the HPAO. The form Writing and Submitting the Letters of Recommendation should be given to all recommenders (e.g. faculty/supervisor) for guidance on how to compose a recommendation letter and how to send their letter to the HPAO. Double check with your application service if they need the letters directly sent from the letter writer, or if through the HPAO will suffice. Several application services do not accept letters sent through our office, so be sure to understand the specific policy for your program.

Step 2: Forwarding Request

If you currently have a letter file set up with our office, and you are ready to have us send the letters to professional schools, central application services, or a graduate program, complete a Letter of Recommendation Forwarding Request. Fill out the form and email it to, or bring it by the SAS Center and give to a staff member directly (if applicable, you must include mailing stamps, and if you wish, mailing labels, see instructions in the document). Please note that each time you need the office to send your letters, you will need to submit a new request form. Please allow up to 5 business days to complete your request.

Step 3: Further Instructions for AMCAS /AACOMAS/ AADSAS

Are you applying to Allopathic (MD) Medicals Schools through the American Medical College Application Service (AMCAS), or Osteopathic (DO) schools through the American Association of Colleges of Osteopathic Medicine (AACOMAS), or Dental Schools through the Associated American Dental Schools Application Service (AADSAS)? If so, please see further instructions below:

*If you are having trouble with either of the online fillable forms they are only available for use in Internet Explorer. For all other browsers, please save the form and open using Adobe Reader for maximum compatibility. Need Adobe Reader? Get it safe and free here!